Audits & Case Studies
This Case study was selected at random and is an actaul audit conducted late in 2015.
TOTAL CURRENT MONTHLY EXPENSES : $ 2099.69
TOTAL PROPOSED MONTHLY EXPENSES : $ 1692.11
Upgrades:
- Updated existing office equipment added 2 remote offices with multifunction devices full onsite service and warranty
- Expanded phone system to hosted PBX increased functionality, remote office connectivity unlimited long distance in 52 countries - full service and support unlimited lines.
- Increases Internet connectivity by aggregate bonding from a 10 / 10 Mbps Speed to 100 / 20 Mbps
- Upgraded Computing equipment for all staff with top of the line developer / gaming computers dual monitors and 3 new Microsoft Surface Pro's for the sales staff.
New Computing Equipment
QTY 3 - Microsoft Surface Devices with Accessories
QTY 7- Apache Pro - 17.3" - Core i7 5700HQ
QTY 12 - ViewSonic VA2409 - LED monitor - 24“
Although details may vary between each business the same issues are present in each and every office due to the Shift to Digital -
Current Office Environment:
10 Employee office working in an open concept loft environment for collaboration as App Developers.
Office Equipment Technology
- Networked office printer device ( Canon IRC2020 - Copier / Printer / Scan to Desktop
- Lease ( 66 Mo Lease Paid QTR $435 - Represented Monthly $ 145 / mo)
- Serivice Expenses ( Approx 1 K Colour Copies / Mo @ 0.17 per or $170 / mo.)
TOTAL MONTHLY EQUIPMENT EXPENSE : $ 315.00
Phone System Technology
- Onsite AVAYA PBX - (this equipment was owned & had no support service contract, was maintained by staff)
- Lease ( Although this system had a big capital expense we represent monthly costs at $ 0 dollars)
- Serivice Expenses
- - Local Phone Services ( 10 Lines ) 484.69 / Mo.
- - Long Distance Expenses ( North American Only $100 / Mo.
TOTAL MONTHLY PHONE EXPENSE : $ 584.69
Internet Connectivity
This orgnanization as MS App Developers had a large requirment for upload capacity and remote access to their server pushing data out to clients required a circuit with good upload ( MPLS Parrallel 10 / 10 Mbps )
- 10 / 10 MPLS Circuit ( Non Burstable although setup under contract the contract had expired)
TOTAL INTERNET MONTHLY EXPENSE : $ 1200.00
TOTAL CURRENT MONTHLY EXPENSES : $ 2099.69
PROPOSED SAVINGS SOLUTIONS & UPGRADES
TOTAL PROPOSED MONTHLY EXPENSES : $ 1692.11
Office Equipment Print & Remote Office Technology
Network Colour Printing with Scan to Sharepoint
- Xerox WC 6605 Print/Copy/Scan/Fax/ Scan to Desktop
-
2 X Xerox WorkCenter 3215/NI Mono ( for a remote home office)
Hosted PBX Phone System ( Office Phone Anywhere)
12 Line Extensions with VVX 300 Polycom Phones
2 Conference Lines
Virtual Fax Line with Fax to Email
Voicemail to Email
Free Long Distance 52 Countries
Internet Connectivity
Managed Bonded Internet - (Upgraded to 100 / 20 Mbps from 10 / 10 Mbps)
*Speed: 100/20 Mbps
Unlimited Bandwidth
New Computing Equipment
QTY 3 - Microsoft Surface Devices with Accessories
QTY 7- Apache Pro - 17.3" - Core i7 5700HQ
QTY 12 - ViewSonic VA2409 - LED monitor - 24“
